Most of the travel suppliers that we suggest you use to book your clients’ vacations have their owntravel agent portal/booking engine that you can request access to. It is critical that you be registered asa Gifted Travel Network agent with these suppliers (using our credentials) in order to access ournegotiated commission levels and be protected under GTN E&O Insurance and Seller of Travel Licenses.However, as usual, there is no set standard way of registering for these portals. Typically, there will be acouple of options – either you can “self-register” on the site or you have to request a login firstname.lastname@example.org.If you access the Preferred Supplier Spreadsheet on the GTN portal under the “Supplier/Booking” taband then by clicking on “Preferred Supplier Spreadsheet”, you will see that there is a column withinstructions on setting up a login. If it says that GTN needs to set you up, email the info box with yourrequest. However, if it says that you can self-register (along with any supplier-specific details), you canproceed on your own using the following guidelines:
1. Be sure you are on the Travel Agent portal or booking engine for the supplier in question. Clickon “Sign up” or “Register Here” or whatever it says.
2. When filling out the online forms, be sure that you are identifying as “Gifted Travel Network”when it asks for agency name. (NOT your individual agency name). Provide the GTN IATAnumber, address and phone number. (You can usually use your own email address). This isbecause you will be receiving commissions based on GTN contracts…not your own! When usingthe GTN IATA number as your credential, you should always say “This is Lisa with Gifted TravelNetwork” NOT “This is Lisa with Signature Escapes Travel”.
3. If the Supplier asks for any information like a W-9 form or bank account info, be aware that theyneed the info from GTN…NOT from you. Never give your personal financial info to anysupplier. At this point, it is probably best to email email@example.com to let us knowand we can complete the registration on your behalf. NEVER change the Logo, address, phonenumber, tax id or IATA info on an existing GTN Agency profile with any supplier.
4. Most suppliers are becoming used to the host agency/IC relationship and will take yourindividual email as contact and some will even send paper travel documents (if provided) toyour home office address. Those are both fine as long as you are still making your booking usingour IATA and under the GTN name.
As always, feel free to reach out to us if you have any questions about this process, but be sure tocheck out the Preferred Supplier Spreadsheet before you automatically email firstname.lastname@example.org address to request a login. You can save yourself and our client careteam time and energy by seeing if the “self register” option is available.